Description:
The Assistant Company Secretary plays a vital governance and compliance role within Nuix, supporting Nuix’s Company Secretariat Function in meeting all corporate, legal, and regulatory obligations.
This position is responsible for coordinating the efficient operation of the Board and its Committees and providing corporate governance support to senior management.
It is a hands-on role that works closely with directors, executives, and both internal and external stakeholders to uphold Nuix's commitment to strong corporate governance.
This is a part-time position, with a 4-day per week commitment. This position will be based in our Sydney office. The candidate is required to attend the office a minimum of 3 days per week, and may voluntarily elect to work either remotely or from the Sydney office for the remaining days of the week.
KEY RESPONSIBILITIES
Company Secretarial & Governance
- Assist with compliance obligations under the Corporations Act 2001, ASX Listing Rules, ASIC requirements, and other global regulatory frameworks relevant to Nuix's operations.
- Maintain statutory registers, minute books, and corporate governance records with meticulous attention to detail.
- May support the preparation and lodgment of ASX announcements, board resolutions, and ASIC filings in accordance with regulatory timeframes.
- May assist in drafting and compiling the Annual Report, AGM documentation, and Corporate Governance Statement.
- Contribute to the development, implementation, and maintenance of Nuix's governance policies, charters, and procedures.
- Support continuous disclosure practices and help monitor price-sensitive information.
- Assist with subsidiary governance and compliance across Nuix's global operations.
Board & Committee Support
- Coordinate Board and Committee meeting logistics, including scheduling, preparation and distribution of agendas, papers, and minutes.
- Liaise directly with directors to support governance processes, disclosures, and onboarding requirements.
- Maintain an annual Board and Committee calendar and ensure timely follow-up on actions and decisions.
- Support the Company Secretary in managing director education, independence assessments, and governance reporting.
- Assist in coordinating board evaluation processes.
- Prepare briefing materials and presentations for Board and Committee meetings.
- Support the induction of new directors and ongoing professional development.
Legal & Compliance Support
- May assist in reviewing legal documents such as NDAs, contracts, and compliance-related materials
- Monitor regulatory developments and assist in advising internal stakeholders on governance and disclosure implications
- Support the management of insider trading compliance, including maintaining trading windows and registers
- Assist with legal research and due diligence activities for corporate transactions
QUALIFICATIONS AND EXPERIENCE
- Professional qualification or progress toward qualification from the Governance Institute of Australia or equivalent preferred.
- 3+ years of experience in company secretarial, governance, legal, or compliance roles.
- Experience within an ASX-listed environment is highly regarded.
- Knowledge of the Corporations Act, ASX Listing Rules, and corporate governance principles.
- Understanding of board operations and governance frameworks.
- Proficiency with Microsoft Office suite and board portal technologies.
- Experience in the technology sector or with software companies is advantageous.
KEY COMPETENCIES:
- Exceptional attention to detail and high standards of accuracy.
- Strong organisational and time management skills.
- Excellent written and verbal communication abilities.
- High level of integrity, confidentiality, and professional ethics.
- Ability to work effectively under pressure and meet strict deadlines.
- Proactive problem-solving approach and analytical thinking.
- Strong interpersonal skills and ability to build effective working relationships.
- Adaptability and capacity to manage multiple competing priorities.
- Use discretion when handling sensitive and confidential information.