Description:
In this role, you will establish, plan, control and direct the Project scope of the document / record management program and some administrative activities.
Major Responsibilities
- Support the setup and maintenance of the Electronic Content Management System (ECMS) based on project needs, to register, control, distribute, transmit, file, and archive project records for a team.
- Assist in the planning of the scope of document/records management work, establish priorities, and train personnel to perform their assigned duties for project.
- Support the development of and implementation of the records retention and turnover plans.
- Support quality assurance audits, internal technical reviews, client reviews, and external audits.
- Manage project access to the ECMS by creating accounts and inviting users to the ECMS, perform associated tasks with ECMS administration, and train others in these tasks.
- Ensure supplier and customer documentation is processed within established schedule standards.
- Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities.
- Plan, organize, and implement systems for efficient document processing, including design and supplier documents, communication, and all other project document types.
Education And Experience Requirements
- Must have a minimum of 5 years project-based experience managing a document/records management program with focus on configuration of the ECMS, work processes, and coordination of project workflow with other entities. Experience must have been obtained within the past 7 years.
- Must have a minimum of 3 years in a supervisory or leadership role managing a document/records program team. Experience must have been obtained within the past 5 years.
- At least 2-years’ practical advanced experience using Aconex.
Required Knowledge And Skills
- Must have the right to work in Australia without sponsorship.
- Must be able to obtain a security clearance. (requirement is to be an Australian National or have obtained full Australian residency)
- Must have intermediate to advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word.
- Must be able to organize and prioritize assigned document management tasks.
- Have strong interpersonal and customer service skills.
- Have ability to work flexibly and collaboratively across all levels of the organization.
- Must be flexible and able to accept and quickly adapt to changes in work focus.