Executive Assistant

Description:

The team is looking to appoint a dedicated and experienced executive assistnat to work closely with the Principal and support the wider team to provide effective and efficient administrative support.

What You’ll Be Doing
 

• Effectively coordinate and manage the diary of the Principals
• Screening and managing all queries to the Migration Services teams including calls, emails and correspondence received
• Assist the team with meeting preparation including booking rooms, catering, tele/video conference facilities and follow-up of any action items
• Coordinate and manage all travel arrangements
• Marketing support - tagging clients, maintaining client lists, bulk mail outs
• Input timesheets and manage expense claims for the Principals
• Maintaining office systems, including data and record management
• Preparation of conflict checks
• Reporting - WIP, productivity, debtors (as required)
• Meet and greet clients, as required
• Provide financial administrative support, including billing as required
• Organising internal and external events