Facilities And Services Administration Officer

Description:

Swinburne’s Facilities & Services is currently seeking an experienced and enthusiastic Facilities and Services Administration Officer to join their team. As the Administration Officer, you will be responsible for providing a high level of customer service for all Facilities & Services Operations.

As a member of the Campus and Asset Services team, this position is expected to work across a range of activities within the department. This includes, but is not limited to, participation in the operation of the Service/ Help desk, processing invoices, work orders and maintaining a range of registers as required.

This position plays a key support role across a range of services including the ability to assess requirements on campus, respond or refer requests. Based at our Hawthorn Campus you may be required to travel within our University Campuses.
 

• Undertake administrative tasks/assignments using business and communication technologies to provide a student/client focused service.
• Maintain accurate and up to date data management systems.
• Prioritise Work Requests to plan and achieve department targets.
• Assess, develop, and compile accurate and timely reports on maintenance expenditure, work activities and key performance indicators.
• Compile the accident and damage reports associated with campus property, buildings, equipment, and facilities that may give rise to legal or insurance claims. Liaise with the university insurance function to ensure information is comprehensive and reports are accurate.
• Document control of all registers including asbestos, registered plant, Risk Assessments, Essential Safety Measures, OHS incidents, SMP, electrical and gas safety certificates.
• Provide administration support to other teams in FSG as required by line manager.
• Use a variety of computer software applications