Description:
Are you ready to make your mark as part of our Global Operations Team? Then you’ve come to the right place. At White & Case, we’ll support you, give you responsibility and welcome you as a valued part of our international team from day one.
As a Practice Assistant you will play an important role in providing a wide range of secretarial, administrative and project support. You will work closely with partners, a team of lawyers and remote assistance from our Practice Assistant team located in Manila.
You will be a strong team player, actively seeking to improve working processes, anticipate needs and taking the next step. Our team collaborates and works cohesively with our local and global Practice Assistant group.
At White & Case, we foster a collegial working environment where partners are friendly and accessible, and colleagues always supportive and open to questions.
Key Responsibilities
- Provide general administrative support to partners and lawyers in our Financial Restructuring and Insolvency (FRI) Practice including but not limited to, arranging meetings, booking rooms, handling calls, supporting travel related needs and expense reimbursements.
- Prepare legal documents, correspondence, and communications etc. (may be required to liaise directly with clients when organising meetings)
- Working with the Billings team in preparation of invoices including liaising with other various business support groups.
- Assist set up of new matters on New Business Intake and facilitate conflicts clearance.
- Working with the Business Development team in relation to client connections and facilitating regular updates of the CRM database
- Plan and organise workflow to comply with established time constraints per request, to ensure to meet deadlines.
- Use good judgment at all times; ask follow-up questions if instructions are unclear, efficiently communicate feedback, concerns, issues and workarounds.
The Skills And Attributes We Are Looking For
- Experience in supporting lawyers and professional support lawyers in a law firm is preferred but not mandatory.
- Familiarity with MS Office, especially MS Word (including typing and formatting) and PowerPoint.
- Experience booking both domestic and international travel.
- Professional telephone manner.
- Excellent organisation and time management.
- Good judgement asks questions and strong communication skills.
- High level of integrity and diligence.
- Ability to build strong relationships.
- Ability to work well independently and in a team environment.
- Excellent attention to detail.
- Flexibility to be able to cover evenings/weekend on an ad hoc basis.